Retreat Planning Services

Leading a retreat is powerful, intentional work. It requires presence, discernment, and the ability to hold space for yourself and for others. The logistics behind a retreat, however, often demand a very different kind of energy.

Let It Be Travels partners with retreat leaders who want a trusted planning and operations partner behind the scenes, so they can stay focused on their people, their programming, and the deeper purpose of the retreat.

I don’t just book travel. I help you create a retreat that is thoughtfully designed, operationally sound, and sustainable for your business.

How We Work Together

I support retreat leaders as a planning and logistics partner, managing the operational details that allow the retreat itself to unfold with ease.

Support typically includes:

  • Destination and venue research aligned with your vision and group size

  • Contract review and coordination with hotels, retreat centers, and vendors

  • Ground transportation and experience planning

  • Retreat itineraries and flow design support

  • Private booking page

Throughout the process, you’ll have a clear plan, defined timelines, and a steady point of contact, so nothing feels rushed, reactive, or overwhelming.

A Partnership Model (Not a One-Size-Fits-All Package)

Each retreat is different, and the way we work together reflects that.

I structure my retreat planning services as a base trip package that includes all travel logistics, operational planning, and my planning margin. Retreat leaders then layer their own facilitation, programming, or teaching fee on top when pricing the experience for their audience.

This model:

  • Keeps roles and responsibilities clear

  • Allows you to price your work in alignment with its value

  • Ensures the retreat is financially and logistically sustainable

  • Creates a collaborative, respectful partnership, rather than a transactional one

Who This Is For

This work is a good fit if you:

  • Are a retreat leader, teacher, coach, or guide hosting groups of 10+ guests

  • Want to focus on holding space, not managing logistics

  • Value clarity, communication, and thoughtful planning

  • Are building retreats as part of a sustainable business, not a one-off experiment

  • Appreciate a partner who brings both structure and care to the process

Who This Is Not For

This may not be the right fit if you:

  • Are looking for someone to simply “book a hotel”

  • Want to DIY logistics while outsourcing only small pieces

  • Are pricing retreats below their value

  • Prefer last-minute planning or informal arrangements

What You Can Expect

When we work together, you can expect:

  • Transparent pricing and clear timelines

  • Calm, organized communication

  • Thoughtful attention to guest experience

  • A partner who treats your retreat with the same care you do

The goal is a retreat that feels intentional, well-held, and professionally supported, so you can lead with confidence and presence.

Interested in Working Together?

If you’re planning a retreat and want to explore whether we’re a good fit, I’d love to connect.

Inquiry Form